The summer has finally arrived! The sun is shining, the temperatures are higher, it’s a perfect time to relax on the beach or go to travel the world. But can we really go on a summer holiday if we own a company? Of course! The entrepreneurs we’re not some kind of robots that only have fun while working and we need our time to relax like everyone else. With a little bit of organization, you can take some time off without worrying about your company. Let’s see how a PBX system can help you.
#1 Leave everything done
You should prepare a list of tasks that need to be done before your leaving. If you leave any stone unturned it could harm your time of relax because your employees will have to contact you for instructions.
#2 Delegate responsibilities
Before leaving for your holiday make it clear which of your employees is responsible for what activity. And you have to choose one person who will replace you during your absence and take all the important decisions. It could be a good idea to leave a manual on how employees should act. And forget about making decisions by phone. If you really want to relax, you should use your corporative phone only for urgent situations. If you don’t do it, it would be like you never had been on a holiday. You could even make the most of your virtual PBX system by using a call forwarding, so if your clients call you on your phone, they could be attended by one of your employees.
#3 Inform about your absence
You should inform your clients, suppliers, or any other stakeholder that you’re not available. Especially if you work as a freelancer or you close your company during the holiday. But even if you leave somebody in charge, you still should do it. At Fonvirtual we offer you to create personalized welcome messages with the PBX system, so you if you’re out in August, when your clients try to call you, they will hear “until 31rd of August our company will remain closed due to vacations”. You can also schedule the messages up to your work hours, so if you decide to shorten them during the summer time you can inform your clients about it.
#4 Use the virtual PBX system
If you’re not convinced about leaving your company in the hands of others, you can still go on your summer holiday thanks to our PBX system for small business: the Virtual PBX. With the service of call forwarding, you can perfectly attend your clients or suppliers calls on your mobile device just like you were at the office even if you’re going abroad.
#5 Exploit your trip
Ok, we know it’s your off-work time, but you never know who are you going to meet while you’re traveling. It’s possible you will get to know other entrepreneurs who could become a perfect partner for your business. Especially if you’re thinking about internationalize your company, going to a country you’d like to enter, could be a good opportunity to familiarize with its market. You don’t need to do a lot of work there, don’t forget it’s your relax time, but just stay aware and try to get to know its culture very well. And remember to bring your business card with your international number on it, as we say, you never know who you’re going to meet there.
So now you can keep calm and don’t worry anymore about your company while you’re traveling. Just inform your employees what should they do and use our virtual PBX system to be prepared for your time of relaxing. If you need any further information about how it works, don’t hesitate to contact us. Enjoy your holidays!